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Use project sharing when another teammate needs to help review candidates, manage a job, or work from a shared folder. You can share a standalone job or a folder from its detail page.

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Before you start

Your teammate must already belong to your OpenTrain AI organization. If they are not listed in the sharing modal, ask an organization owner to add them from team settings first. Project sharing is available to employer accounts that already have access to the job or folder. Owners always keep access. Existing non-owner employer team members can share or manage project access only for jobs and folders they can already open. Only organization owners can add new people to the organization.

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Share a job or folder

1

Open the project

From My Jobs, open the job or folder you want to share.
Focused crop of the job header showing the Share button highlighted next to Archive.
2

Open sharing

Click Share in the project header.
Focused crop of the Share project modal showing the teammate toggle and Save access button.
3

Choose a teammate

In the project access modal, select the teammate who should have access.
4

Save access

Confirm the change. The teammate can now open the shared job or folder from their employer dashboard.
For folders, open the folder detail page and use the same Share button in the folder header.
Focused crop of the folder header showing the Share button highlighted between Archive and Add Job.
Focused crop of the Share folder modal showing inherited job count, teammate toggles, and Save access.

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Remove project access

Open the same Share modal from the job or folder header. Remove the teammate from the access list, then save the change. Removing access only changes that teammate’s access to the selected job or folder. It does not remove them from your OpenTrain AI organization.

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What teammates can do

Shared teammates can help with the employer workflow for the job or folder they can access. Depending on their organization role and project access, this can include reviewing candidates, reading project details, and participating in related project work. For a detailed access review, open Job Settings and go to Project access. Use this page when you need to check the full access list or make a more careful access decision.
Focused crop of Job Settings Project access showing the access explanation, owner row, teammate toggle, and Save access button.
Use folders when several jobs belong to the same client, campaign, or workstream. Sharing the folder gives teammates one place to review the related jobs and candidates.