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Use project sharing when another teammate needs to help review candidates, manage a job, or work from a shared folder. You can share a standalone job or a folder from its detail page.

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Before you start

Your teammate must already belong to your OpenTrain AI organization. If they are not listed in the sharing modal, ask an organization owner to add them from Set up your employer team first. Project sharing is available to employer accounts that already have access to the job or folder. Owners always keep access. Existing non-owner employer team members can share or manage project access only for jobs and folders they can already open. Only organization owners can add new people to the organization.

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Share a job or folder

1

Open the project

From My Jobs, open the job or folder you want to share.
Focused crop of the job header showing the Share button highlighted next to Archive.

In the job header, use the highlighted Share button next to Archive when a teammate needs access to this job.

2

Open sharing

Click Share in the project header.
Focused crop of the Share project modal showing an existing teammate selected and the Save access button enabled.

The Share project modal opens after clicking Share. Select an existing teammate, then use Save access to finish.

3

Choose a teammate

In the sharing modal, turn on the teammate who should have access. The modal only lists existing teammates in your organization.
4

Save access

Click Save access. The teammate can now open the shared job or folder from their employer dashboard.
For folders, open the folder detail page and use the same Share button in the folder header. Everyone added to a folder share inherits access to the jobs inside that folder.
Focused crop of the folder header showing the Share button highlighted between Archive and Add Job.

For folders, use the highlighted Share button in the folder header so folder-level access can be managed without opening each job one by one.

Focused crop of the Share folder modal showing inherited job count, an existing teammate selected, and Save access enabled.

The Share folder modal shows how many jobs inherit the folder share. Select the teammate, then use Save access to finish.

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If a teammate is not listed

Only organization owners can add new people to your OpenTrain AI organization. If the teammate you need is missing from the sharing modal, ask an organization owner to add or invite them from Team settings. After the teammate joins the organization, reopen the Share modal for the job or folder. The teammate should appear in the access list. If you are an organization owner and cannot open Team settings, email support@opentrain.ai with your organization name and the teammate you need to add.

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Remove project access

Open the same Share modal from the job or folder header. Remove the teammate from the access list, then save the change. Removing access only changes that teammate’s access to the selected job or folder. It does not remove them from your OpenTrain AI organization.

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What teammates can do

Shared teammates can help with the employer workflow for the job or folder they can access. Depending on their organization role and project access, this can include reviewing candidates, reading project details, and participating in related project work. For a detailed access review, open Job Settings and go to Project access. Use this page when you need to check the full access list or make a more careful access decision.
Focused crop of the Project access card showing the owner row, teammate toggle, and Save access button.

Project access in Job Settings shows the full access list for a standalone job, including the owner-always-on state, existing teammate toggles, and Save access.

Use folders when several jobs belong to the same client, campaign, or workstream. Sharing the folder gives teammates one place to review the related jobs and candidates.